People & Office Coordinator

People /
Payroll /
Who we are?

Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.

Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improve communication with their customers.

Recognised as an industry leader, we have picked up many accolades, including in 2021 winning Deloitte Belgium’s Technology Fast 50 award for most sustainable growth - an award given to the company with the best percentage growth over the last four years.

Our headquarters is in Ghent Belgium, from where we have successfully launched activities in BeNeLux and the UK. From all our offices and via our remote teams, we’re serving a strongly growing customer base, including the big 4, in 15 countries with 180+ colleagues. Since November 2023 we are proudly part of  Visma - the European leader in mission-critical cloud software, enjoying the power of the Visma brand and resources whilst retaining business autonomy and go-to-market freedom.

At Silverfin, we're an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. 
We're committed to elevating talent by creating an environment where we can all thrive together. So if you think you have what it takes, but don't necessarily check every single box, please consider applying. We'd love to hear how you might contribute to our mission and our team.

How would you support our success?

Are you ready to be at the heartbeat of our office culture and people operations? We are seeking a passionate and driven candidate to join our team as a People & Office Coordinator. 

In this role, you will be at the forefront of shaping our work environment across multiple locations in Belgium, the Netherlands, the United Kingdom, and Luxembourg. You'll have the opportunity to make a meaningful impact by creating a vibrant office environment and by organising unforgettable company events. Additionally, you'll play a central role in supporting our HR operations, ensuring that our employees feel supported and valued every step of the way. 

As part of our People Team and reporting to our Head of People Business, you will collaborate closely with colleagues dedicated to building a positive workplace culture. 

This role requires being present in our office in Ghent. However, occasional working from home may be possible, offering flexibility while ensuring engagement and collaboration with the team.

If you're ready to take on this exciting challenge and make a real difference, we want to hear from you!

Your responsibilities

    • Be in charge of office and facility management across our diverse locations, creating spaces that inspire creativity, collaboration, and innovation.
    • Plan and execute a variety of company events and activities designed to strengthen our culture and nurture connections among team members.
    • Champion safety and health initiatives, implementing best practices and policies to ensure a secure and healthy work environment for all.
    • Take ownership of People operations, from drafting contracts and letters to managing correspondence and inquiries with professionalism and efficiency.
    • Collaborate closely with cross-functional teams to identify opportunities for improvement and innovation in office operations and people processes.
    • Welcome visitors in a professional, warm and approachable way.

What would success look like?

    • Success in the People & Office Coordinator role is all about finding the sweet spot between being a master of organisation and a champion of workplace culture. 
    • You'll know you're hitting the mark when our office feels like a second home to everyone who steps through the door, and folks leave with a lasting impression of Silverfin's welcoming atmosphere. 
    • Your ability to keep things ticking smoothly behind the scenes ensures that our day-to-day operations run like a well-oiled machine, while your creative flair shines through in the memorable events and activities you organise. 
    • By prioritising safety and employee well-being, and efficiently managing HR operations, you not only keep the lights on but also help build an environment where everyone feels valued and supported.

What will support your success?

    • First relevant experience in roles such as office management, facility management, event coordination, HR operations or any related field.

Skills and knowledge

    • A natural collaborator with outstanding organisational skills and a knack for juggling multiple priorities with ease.
    • Exceptional communication and interpersonal skills, with the ability to build rapport and relationships across all levels of the organisation.
    • A proactive problem solver with a keen eye for detail and a commitment to excellence.
    • Proficiency in Google Suite (Docs, Sheets, Slides, etc.), quickly adapting to new technologies. .
    • Fluency in Dutch and English.
    • Driver’s licence (B).

Attitude and personality-related traits

    • Service Minded - commitment to providing exceptional service and support to others, both internally and externally.
    • Positive attitude - approaching tasks and challenges with optimism, enthusiasm, and a can-do attitude.
    • Adaptable - flexible and able to adjust to changing circumstances or demands with ease.
    • ‘Getting things done’ mindset - proactive approach to problem-solving and driven to accomplish tasks efficiently and effectively.
    • Strong Work Ethics - demonstrating integrity, reliability, and alignment with our values.

What's in it for you?

    • The opportunity to help build a fast-paced and internationally growing Fintech Company,  proudly part of Visma - the European leader in mission-critical cloud software
    • Regular team activities during and after work
    • Collaborate with a team of dedicated professionals, passionate about what they do, in a dynamic and evolving environment.
    • Monthly Company-wide Wellbeing Days off (Reviewed Annually)
    • Growth opportunities and personal training allowance
    • Cool office spaces in Belgium (Ghent), UK (London - Old Street / Shoreditch), Netherlands and Luxembourg 
    • Fair salary package, lot’s of flexibility, and great additional benefits
    • Endless supply of excellent coffee, snacks, fresh fruits and … drinks to finish the week