Executive Assistant - Founders
Paris
Zoī /
Full-Time /
Hybrid
About the role:
You will be the right-hand person to Zoī’s co-founders, Paul Dupuy et Ismaël Emélien, running the show behind the scenes by providing high-touch administrative and personal support. You will anticipate needs, act with initiative, prioritize and deprioritize as required, and go above and beyond in every aspect of your work to keep our co-founders focused on strategic priorities. You will play a pivotal role in managing critical aspects of their professional lives with unparalleled attention to detail and discretion.
We are looking for a high-energy, detail-oriented, creative professional, with keen cultural intelligence, a mastery of interpersonal dynamics, and who can handle sensitive situations with discretion
Main Missions
- Executive Support & Personal Assistance: Proactively manage complex calendars, meetings, and travel arrangements, ensuring all scheduling conflicts are resolved with ease.
- Communication & Coordination: Serve as an important point of contact for the co-founders, managing communications with internal and external stakeholders, prioritizing urgent matters, and ensuring timely responses.
- Meeting Preparation, Time Management, Follow-up: Organize, coordinate, and prepare for meetings, including drafting agendas, compiling briefing materials, and managing minutes and action items.
- Special Projects: Assist in managing special projects, which may take many shapes and forms (events, pop-ups, speaking engagements, etc) following up on deliverables, and ensuring deadlines are met.
- Problem-Solving: Proactively identify issues and develop creative solutions to ensure that co-founders are always prepared and running at peak efficiency.
- Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism and maintain discretion in all interactions.
- Time Management: Assist with prioritization, ensuring that key tasks and projects are completed on time and executives are focused on high-impact activities.
Key Skills & Qualifications
- Experience: 5+ years of experience as an Executive Assistant supporting C-suite executives, with a proven track record of exceptional performance.
- Organization: Highly organized, detail-oriented, and able to manage multiple priorities simultaneously in a fast-paced environment.
- Communication: Excellent written and verbal communication skills, with the ability to present information clearly and concisely.
- Tech Savvy: Proficient with Google Workspace and able to quickly adapt to new technology or project management tools.
- Problem Solver: A proactive, solution-oriented approach to challenges, with the ability to think on your feet and make sound decisions independently.
- Flexibility: Willingness to adjust hours or work responsibilities as needed to accommodate executives' schedules or urgent matters.
- Confidentiality: Impeccable integrity and professionalism, especially when dealing with confidential and sensitive information.
- Interpersonal Skills: Positive attitude, team player, and capable of building strong relationships with colleagues and stakeholders at all levels.
- Fluent English & French mandatory
ABOUT ZOĪ
Zoī (zoi.com) is a deeptech startup at the intersection of medicine and wellness, founded by Ismaël Emelien and Paul Dupuy. In 2022, they raised 20M Euros in seed capital from leading investors, among which, Stéphane Bancel, Xavier Niel, Jean Marie Messier, Rodolphe Saadé.
By combining advances in medicine, data science and behavioral science, Zoī provides its members with a state-of-the art 360° medical check-up, followed by a personalized digital support system to profoundly improve their quality of life and healthspan.
Three Pillars of ZoĪ
1. A network of high-end health centers where members meet their medical team, undergo their check-up and start their preventive health journey
2. A critical algorithm and technology suite facilitating the work of the medical team to analyze holistically the millions of data points generated during the medical check-up and make personalized recommendations for members
3. A mobile application that helps members take daily action to implement recommendations and make qualitative changes in their lives
