Office Manager (Working Student)
Munich
Operations – Office Management /
Working Student /
Hybrid
Do you want to join us on the journey of disrupting the spend management business? Do you like to work in a fast-paced scale-up with a passionate and supportive team? Yokoy is hiring!
After closing our $80M Series B funding in 2022 and going through a hyper growth phase, we are now striving to lead the tech-focused transformation in our field and become the number 1 all-in-one spend management suite for midsize and enterprise companies. Join us as our new Office Manager and help us achieve our goals! 🚀
As our Office Manager working student, you will help to shape Yokoy’s company culture, ensure a positive employee experience and help organise unforgettable Yokoy events. We are a product-driven company, and a visionary best-in-class product is the key for our customer’s success. You are responsible for making employees as well as visitors feel welcome in the office in Munich.
This is a working student position (12h) divided into 3 to 4 days a week.
🧑🏽‍💻 What you’ll do:
- Act as the first point of contact for all visiting clients as well as employees for office related questions and take care of the office.
- Be the first point of contact for our new joiners (onboarding program).
- Manage inventory of IT supplies and equipment in coordination with the TECH department.
- Order and manage inventory of office supplies such as food, office equipment and stationery.
- Answer phone calls and direct calls internally as required.
- Manage keys, office access and in charge of visitor registrations.
- Update, maintain office policies & procedures as necessary.
- Organise office wide events and client events - from organising, to planning and execution.
- Take care of travel cost bookings and our fleet management.
⚒️ What you’ll need:
- You are currently enrolled at a University in a Bachelor or Master’s program.
- You have a “can-do” attitude and an open and engaging personality.
- You have experience in organising events (employee or customer events).
- You have gathered previous experiences as an Office Manager/in Office management areas.
- You have an independent and well-structured way of working.
- You are very motivated and able to multitask.
- You know how to prioritise your tasks to achieve the best possible outcome together with our growing team.
- You are a native German speaker and are fluent in English.
🚀 What you’ll get:
- Resources and trust: you own your work and shape things from day one.
- Flat hierarchies: opportunity to work closely with the founders and the leadership team.
- Fast-paced environment: quickly measure and learn about the impact of your work.
- Flexibility: everyone has their own highly productive times - we look at the output and not at what time it was produced.
- Hybrid setup: we enjoy in-person sessions, but we have also learned (thank you Covid) how to be efficient with remote working.
- Work anywhere: we offer up to 6 weeks remote work within the EU.
We are keen to get to know you. Apply with your CV and/or LinkedIn profile and a few words on why you would like to join Yokoy. We look forward to your application!
👉🏽 What’s going to happen next: we aim to get back to you regarding your application within 8 business days. Our interview process tends to take around 4 weeks to complete. If you need more flexibility or are on a tighter schedule, don’t be afraid to let us know.
If after reading our job ad you figure that this isn’t the right fit for you, feel free to share it with a friend or colleague who might be interested.
This is important to us: Yokoy is an equal opportunity employer, and we value diversity. We welcome people from all backgrounds who are looking to make the future simple with us. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability.
Yokoy is an intelligent spend management platform, trusted by modern finance teams to streamline invoices, expenses, and payments. Powered by AI and machine learning, Yokoy automates up to 95% of manual processes.
🏢 Established in 2019 in Zurich, Switzerland, Yokoy is trusted by leaders at over 600 of the world’s most forward-thinking companies to help them transform how they spend, by transforming how their people spend their time. Designed to sit at the heart of the modern finance tech stack, Yokoy connects with the leading ERP systems, invoicing platforms, travel booking tools, and other enterprise finance tools to power end-to-end automation and provide complete visibility across the enterprise. Yokoy is backed by leading investors including California-based Sequoia Capital, New York-based Left Lane Capital and London-based Balderton Capital.
