Office Manager

Zurich /
People – Office Management /
Permanent
Do you want to join us on the journey of disrupting the spend management business? Do you like to work in a fast-paced environment with a passionate and supportive team? Yokoy is growing!

After closing our $80M Series B funding this spring, we are thriving in a fast-paced hypergrowth environment. We are now looking for a new colleague to become our Office Manager in Zurich! 🚀

As the Office Manager, you help to shape Yokoy’s company culture, ensure a positive employee experience and help organize unforgettable Yokoy events. You're responsible for making employees as well as visitors feel welcome in the office. 

Your responsibilities

    • Act as first point of contact for all visiting clients as well as employees for office related questions and take care of the office
    • Manage inventory of IT supplies and equipment in coordination with TECH department
    • Coordinate cleaning, security services, repairs and maintenance. Liaise with various stakeholders such as technicians and landlord.
    • Order and manage inventory of office supplies such as food, office equipment and stationery.
    • Responsible for the mail distribution and collection of registered letters.
    • Answering phone calls and directing calls internally as required.
    • Manage keys, office access and in charge of visitor registrations.
    • Update, maintain office policies & procedures as necessary.
    • Organize office wide events and client events - from organizing, to planning and execution.
    • Develop new ideas to improve overall employee happiness and engagement. 
    • Responsible for the professional office coffee machine including employee training, cleaning/maintenance of coffee machine etc.

Requirements

    • Can-do attitude and a very open and engaging personality
    • Native German and fluent English
    • Experience in organizing events (employee or customer events)
    • Experience as an Office Manager
    • Independent with a well-structured way of working
    • Working at Yokoy means that you will be challenged constantly; you are very motivated and able to multitask and know how to prioritize your tasks to achieve the best possible outcome together with our growing team. 
      This position requires to work full time (100%) at the office.

Benefits

    • We love to see people thrive! You'll have the resources to own and be able to shape things from day one
    • Work closely with the founders and the leadership team
    • We’re fast - quickly measure and learn the impact of your work
    • Grow - we’re growing fast, and you’re the expert. Help us shape our growth!
    • Competitive scale-up package
This is important to us: Yokoy is an equal opportunity employer, and we value diversity. We welcome people from all backgrounds who are looking to make the future simple with us. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability.

Yokoy is an award-winning FinTech company that leverages Artificial Intelligence to fully automate spend management for mid-sized companies and enterprises. We are the partner of choice when it comes to the automation of expense-, company card- and supplier invoice processes. Our intelligent software solution enables our global customers to save time and money, prevent fraud, increase employee satisfaction and get valuable data insights to control their spend. With over 250 employees, offices in Zurich, Munich, Vienna, Belgrade, Madrid and Amsterdam, and more than 500 customers, we are a fast growing company with a vision to become the global leader in Spend Management. 🚀