HR & Office Administrator
Thessaloniki
Human Resources – Human Resources /
Full-time /
On-site
The Role:
The HR and Office Administrator plays a dual role in ensuring smooth day-to-day office operations while supporting HR functions. This position requires a highly organized, detail-oriented, and proactive individual with strong interpersonal skills, capable of handling multiple priorities efficiently. The ideal candidate will serve as a reliable point of contact for employees, management, and external partners, maintaining a positive and professional office environment.
The main responsibilities of the position include:
- Ensure a professional, organized, and welcoming office environment for employees and visitors.
- Act as the first point of contact for HR-related queries from employees.
- Support the implementation of HR policies and ensure compliance with labor legislation.
- Maintain and update HR databases, employee records, and documentation.
- Assist with ERGANI and ERGANI II submissions and processes by preparing data, ensuring accuracy, and coordinating with the HR Operations team for timely reporting.
- Provide administrative support for learning and development, wellbeing, and employer branding activities as instructed.
- Provide administrative support for other HR-related initiatives as required.
- Manage meeting rooms and assist in the organization of company events.
- Order and arrange office snacks, coffees, and other refreshments, ensuring appropriate stock levels and a pleasant office experience.
- Oversee office maintenance, cleaning services, health & safety standards.
- Coordinate incoming and outgoing mail, deliveries, and courier services.
- Support the Finance department with invoice processing, petty cash handling, and expense reporting.
Main requirements:
- Diploma/Degree in a related field
- At least 2 years of hands-on experience in office administration
- Fluency in English and Greek.
- Excellent organizational and multitasking skills with strong attention to detail.
- Effective communication and interpersonal skills with a professional and approachable manner.
- Strong problem-solving skills and a proactive approach to daily challenges.
- Ability to handle sensitive information with discretion and confidentiality.
- Polite, positive and pleasant personality.
Benefit from:
- Attractive remuneration package
- Private health insurance
- Corporate pension fund
- Intellectually stimulating work environment
- Continuous personal development and international training opportunities
All applications will be treated with strict confidentiality!
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
