Office Administrative Technician
Valencia
Volkswagen Digital:Hub – Volkswagen Digital:Hub - Barcelona /
Perm Contract /
Remote
Volkswagen Group Services is pleased to offer an excellent opportunity for a skilled Office Administrative Technician to join our Volkswagen Digital:Hub in Spain. As part of Volkswagen's global Software Development Centre network, we seek proactive and dedicated individuals to support our dynamic and innovative start-up environment.
About the Team and the Hub:
- Our culture is centered around fostering individual growth and team empowerment within a flexible and supportive environment.
- We prioritize respect, teamwork, and inclusivity, recognizing and valuing the unique contributions of each member.
- We embrace a work-life balance philosophy and encourage continuous personal and professional development.
The Role
- As an Office Administrative Technician, you will provide critical support to both our office management and leadership teams, ensuring streamlined operations and effective administrative assistance.
Your Responsibilities:
- Assist with project kick-offs and provide ongoing support to the management team.
- Handle office supply inventory and ordering through SAP platforms.
- Prepare regular reports on office expenses and budgets to aid in financial oversight.
- Maintain and update company databases, ensuring the security, integrity, and confidentiality of critical data.
- Manage and organize a filing system for important and confidential company documents.
- Administer office services to ensure organized operations and procedures.
- Respond to inquiries from employees and clients, maintaining high standards of communication.
- Update office policies as necessary to adapt to changing needs.
- Manage the company calendar and schedule appointments to optimize time management.
- Distribute and file correspondence, such as letters, emails, and packages.
- Prepare reports and presentations with statistical data as assigned.
- Organize travel arrangements and accommodations, manage registrations, and follow up on internal company applications (e.g., Cytric, Captio).
- Schedule and facilitate internal and external events, including setting up necessary facilities.
Experience and Qualifications:
- Prior administrative or office management experience is highly desirable.
- Proficiency in both Spanish and English is required; knowledge of German is a plus.
- Familiarity with SAP for ordering and billing is advantageous.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- Excellent communication skills and the capacity to work independently or as part of a team.
- While a formal degree is not mandatory, relevant qualifications or certifications in administrative support or office management will be considered an asset.
What we offer:
- Fully remote work capability, with an option to work from our office when needed.
- Access to professional development tools and free language courses.
- Flexible working hours to accommodate personal and professional needs.
- A competitive holiday package and access to a variety of employee discounts.
Join us at Volkswagen Digital:Hub to advance your career in a role where your administrative skills will directly contribute to the success and smooth operation of our innovative projects.
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Ref: Level A
