Grants Manager

New York /
Operations /
Full-Time
About IRAP

The International Refugee Assistance Project (“IRAP”) is a dynamic and growing legal and policy advocacy organization that works to develop and enforce a system of legal and human rights for refugees and displaced people around the world. We are the leading organization providing free and comprehensive legal services to people in need of a safe place to live and a safe way to get there.

IRAP operates offices in the U.S. (New York City, Washington, D.C.), Jordan (Amman), Lebanon (Beirut), and Europe (Berlin). Our legal and advocacy teams work closely with a corps of pro bono lawyers from 75 leading law firms and multi-national corporations, and law students who have created 29 IRAP chapters across the United States and Canada. Through this work, we aim to assist refugees and other displaced people to find safe passage and to transform the landscape of refugee rights. IRAP has over 100 full-time staff members. We are a nimble organization staffed by an innovative and collaborative team that is committed to high standards of quality and close partnerships with our clients, peers, and colleagues.

IRAP believes that diversity is critical to fostering a strong workplace and serving our clients well. We strongly encourage applications from people with lived experiences in the communities that we serve, members of other marginalized communities, and individuals whose identities are underrepresented in the legal profession.


About the Operations Department

IRAP’s Operations Department currently comprises sixteen team members across all of IRAP’s offices. The team sustains the work of our staff, interns, and volunteers through IT, finance, human resources, organizational culture, and administrative support.

Opportunity

IRAP is currently seeking a Grants Manager to join our finance team and to support IRAP’s growing  (primarily non-government) restricted funding sources.  This new position will work closely with the finance and development teams to lead our budgeting and financial reporting efforts, and will also have a significant role assisting with expense tracking and accounts payable. The Grants Manager will work with the part-time CFO to manage IRAP’s migration to dedicated budgeting software, and will also collaborate closely with our tech team to ensure that financial metrics are accurately tracked across our existing Blackbaud and Quickbooks online systems. The ideal candidate will be experienced working with financial statements and budgeting, be comfortable with grant expense tracking and reporting processes, and will be extremely detail-oriented, with a passion for process improvement.  The Grants Manager will report to the COO and will work closely with the CFO. The role will work collaboratively with the rest of the Operations team and with the Development department.

Responsibilities

    • Manage and implement IRAP’s budgeting software in coordination with the CFO
    • Act as back up to Operations Coordinator in processing expenses and invoices (accounts payable) using Concur software.
    • Assist with month-end and year-end close processes in conjunction with IRAP’s outside accounting firm and other IRAP finance staff.
    • Work closely with Development, Finance and program staff to develop fundraising proposal budgets and to align grant budgets with annual program budgets.
    • Track and manage all grant budgets and ensure transparent and consistent allocations of salary and expenses.
    • Coordinate with program and Development staff to ensure grant funds are properly allocated to program initiatives while ensuring that no budgeted salary or expense is over-funded.  
    • Manage invoicing for certain transactional grants (i.e. fellowships).
    • Own calculation of overhead and movement of allocations for shared costs.
    • Work with the Development team to assist with grant reporting to funders.
    • Compile all financial-related documents required in support of funding proposals.
    • Manage the sub-granting process for grants.
    • Revise proposal budgets and projections to reflect the actual award.
    • Create interim and final financial reports for funders.
    • Review and track grant releases, identify issues of over or underspending and work with program and Finance teams on solutions to keep grants on track.
    • Assist program staff in ensuring contracts and other direct expenses are properly coded to grants.
    • Work with CFO and COO to develop annual budget proposals and review proposals to assure they are in alignment with grant resources and requirements.
    • Integral participant in annual audit process. 

Qualifications

    • Experience with organizational budgeting
    • Fluency with financial reporting and experience producing and reviewing cash flow statements, revenue statements, and balance sheets.
    • Excellent spreadsheet skills (excel or google sheets)
    • Well organized and detail-oriented
    • Familiarity with accrual method of accounting
Location: This candidate will work remotely for one of IRAP’s offices in New York City, DC, Berlin, Amman or Beirut. When it is safe to do so the candidate will have the option to work in the office if they are located nearby. 

Compensation

The annual salary range for this position varies by location and is commensurate with experience. May be subject to a collective bargaining agreement in the US.

US salary range: $78,130 - $102,170
Amman salary range: $72,614 - $92,092
Beirut salary range: $75,701 - $96,008
Berlin salary range: €68,812 - €87,270