Lead Legal Operations Specialist
London / Cambridge
Professional Services – Legal /
Full-time /
Hybrid
We are seeking a Lead Legal Operations Specialist in our London or Cambridge office. This is a hybrid role and time will be spent in the office and remotely.
In this role you will be reporting directly to the Chief Legal Counsel for Quantinuum – the Lead Legal Operations Specialist will be responsible for creating processes and practices to improve the day-to-day efficiency and effectiveness of the Quantinuum legal team. This will include facilitating change, managing vendor relationships, providing necessary reporting to the department and, in conjunction with the Chief Legal Officer and maintain accurate budgets.
This role requires the ability to adapt to changing priorities and business needs and to be proactive in identifying areas of need and generating action plans. The role will involve direct contact with the business clients as well as third parties, so the ability to spot issues and provide viable solutions is key. You will be joining and established legal team in a very interesting deep tech environment.
Key Responsibilities:
- Define, develop and implement the department’s legal operations strategy and initiatives to support efficiency and effectiveness, and monitor the latest legal operations trends to continually enhance our legal organization.
- Set specific goals and initiatives for the law department and report on key operational and substantive metrics that will better inform decision-making, including matter and work product analyses.
- Serve as point of contact for clients, both internal and external in regard to law department matters.
- Identify and implement legal department tools to streamline new or existing practices, manage design, rollout, and training for new systems, and generally oversee the law department’s technology strategy (including the selection, implementation, administration, and support of all technology resources related to matter and document management, content and knowledge management, contract management and related legal operations systems), including but not limited to:
- Uploading and organizing signed contracts, tagging contracts with appropriate data identifiers, calendaring compliance-related tasks, identifying contract management process improvements, and tracking contract flow and status
- Manage Contract Lifecycle, including maintaining agreement templates and contractual clauses, managing contract signature process, tracking contract expirations and renewals, etc.
- Administer law department matter intake system, assign new matters to appropriate team members, maintain oversight to timeline and track projects to completion
- Maintain corporate organization/formation documents for company subsidiaries and manage compliance with local annual reporting requirements
- Manage the overall relationship between vendors and the law department, including onboarding new firms/vendors, invoice processing, and coordinating payments with the finance department.
- With oversight of the Chief Legal Officer, develop accurate departmental budgets and manage the planning, tracking, expense analysis, and forecasting functions.
- Develop and implement internal process guidelines and templates and optimize workflows within the legal department.
- In cooperation with other functions, develop, implement and maintain company-wide record retention policy.
- Other administrative matters as assigned from time to time.
You Must have:
- Associates required.
- Minimum 8+ years legal operations experience in a large firm or in-house legal department.
We Value:
- Bachelor’s degree preferred.
- 5+ years of experience managing contract lifecycles either in a large firm or in-house legal department, including maintaining agreement templates and contractual clauses, managing contract signature process, tracking contract expirations and renewals.
- Strategic thinker with the ability to anticipate, assess and quantify risk objectively, and to develop appropriate strategies to mitigate.
- Strong written and oral communication skills
- Demonstrates high levels of ownership and accountability; works independently and initiates and coordinates projects, as needed.
What is in it for you?
Working alongside a highly talented team, with leading names in the quantum computing industry. We offer a highly competitive package, equity, 28 days of paid holiday (in addition to public holidays), a workplace pension, a positive approach to flexible working and enhanced parental and adoption benefits.
About Us:
Science Led, Enterprise Driven – Accelerating Quantum Computing
Quantinuum is the world’s largest integrated quantum company, pioneering powerful quantum computers and advanced software solutions. Quantinuum’s technology drives breakthroughs in materials discovery, cybersecurity, and next-gen quantum AI. With approximately 500 employees, including 370+ scientists and engineers, Quantinuum leads the quantum computing revolution across continents.
We unite best-in-class software with high-fidelity hardware to accelerate quantum computing. With integrated full-stack technology, our world-class team is rapidly scaling quantum computing. We’re hiring the world’s best talent to make it happen. Join us!
Quantinuum recently secured $300m in funding, visit our news pages to learn more about this and other Quantinuum scientific breakthroughs and achievements: https://www.quantinuum.com/news
Please note that employment with us is subject to successfully passing our pre-employment screening checks. We are an inclusive equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.
