Executive Assistant to Global Head of AI
Netherlands - Amsterdam
Administrative – EA /
1. Role: Permanent /
Hybrid
Who We Are
At Prosus, we improve everyday life for billions across the globe through cutting-edge technology. As a leading global consumer internet group and one of the world's largest technology investors, we nurture and support industry-leading businesses that empower individuals and enrich communities. We are proud to lead the charge in AI innovation, making significant strides in this transformative field. With operations in over 100 countries, our extensive global portfolio includes over 90 companies. We drive progress in sectors such as online classifieds, food delivery, payments & fintech, and edtech, consistently pushing the boundaries of technology.
The Opportunity
We are seeking a highly organized, proactive and resourceful Executive Assistant (EA) to support the Global Head of AI and the VP of AI & Strategy. This role goes beyond traditional executive support, requiring a dynamic individual who can act as a key operational interface between leadership and various internal teams, while also taking ownership of critical initiatives that drive team alignment, effectiveness and continuity. The ideal candidate thrives in fast-paced, high-pressure environments and is adept at managing complex projects, events and operations with precision and professionalism.
Your Key Responsibilities:
Core Executive Support
- Manage the Global Head of AI’s calendar, ensuring seamless scheduling and prioritization of meetings, events, and commitments.
- Oversee inbox management, including triaging emails and ensuring timely follow-ups.
- Coordinate complex travel arrangements, including international itineraries, accommodations and visas.
- Process and track expenses, ensuring compliance with company policies.
- Prepare for meetings by organizing agendas, briefing materials and follow-up actions.
- Act as a liaison and point of contact for internal and external stakeholders, ensuring clear and effective communication.
Operational Interface and Cross-Functional Coordination
- Serve as the primary operational interface between the Global Head of AI and key departments, including HR, IT, Facilities, Finance, Legal, Communications and the AI team.
- Facilitate smooth collaboration and alignment across teams by managing workflows, resolving bottlenecks, and ensuring timely delivery of outcomes.
- Provide operational support for strategic initiatives and cross-functional projects.
Event and Initiative Management
- Take end-to-end accountability for planning, organizing and executing large-scale, event- and community-driven initiatives, such as AI All Hands meetings, bootcamps, offsites and workshops.
- Manage all aspects of event logistics, including venue selection, agenda creation, speaker coordination, and on-site execution.
- Ensure successful delivery of events under time-critical and high-pressure conditions, maintaining a focus on quality and stakeholder satisfaction.
Office and Workspace Ownership
- Oversee office moves and workspace management, including capacity planning, seating strategy, hybrid work setups, and logistics.
- Ensure the workspace meets the needs of the team, fostering a productive and collaborative environment.
- Act as the point of contact for facilities-related issues and improvements.
Team Operations and Onboarding
- Own the onboarding process for new team members, ensuring a seamless and welcoming experience.
- Manage internal operations to support day-to-day team functioning, including tools, processes, and communication channels.
- Drive initiatives that enhance team effectiveness, alignment, and continuity, ensuring the team operates at its best.
- Identify and implement process improvements to optimize team workflows and collaboration.
Discretion & Confidentiality
- Uphold the highest standards of discretion and confidentiality at all times.
What We’re Looking For:
- Global Experience: Proven track record working in a multinational environment with geographically dispersed teams. You thrive in a fast-paced, ever-changing setting.
- Customer-Focused: Previous experience supporting senior executives in dynamic environments, ideally within consumer internet or technology sectors. Adaptability: Your agility, flexibility, and adaptability are top-notch, and you’re comfortable navigating ambiguity.
- Relationship Builder: You are the professional and friendly "public face" for the executives you support and employees across our group of companies.
- Organisational Pro: Outstanding organisational skills and extensive experience in travel planning across multiple geographies.
- Pressure Performer: Ability to work accurately under time pressure.
- Resilience: Maintains composure and delivers results under pressure, meeting tight deadlines with confidence.
- Initiative: Takes ownership of responsibilities and proactively identifies opportunities to add value.
What You Bring
- Proven experience as an Executive Assistant or in a similar operational role, preferably supporting senior leadership in a fast-paced, high-growth environment
- Experience in a technology, AI, or innovation-driven organization.
- Familiarity with hybrid work environments and associated tools and strategies.
- Background in managing cross-functional projects involving HR, IT, Facilities, and other corporate functions.
- Event management certification or relevant experience in large-scale event planning.
What We Offer
- Global Impact: Play a crucial role in shaping the future of global commerce.
- Growth Opportunities: Expand your expertise through diverse global challenges and unique opportunities.
- Innovative Culture: Join a forward-thinking team that values strategic insights and fosters continuous innovation.
- Creative Environment: Engage in work that encourages creativity and constant improvement.
- Collaborative Atmosphere: Benefit from autonomy and self-management in a supportive and positive workspace.
- Hybrid Work: Experience the satisfaction of our flexible model tailored to balance work and life.
- Competitive Compensation: Enjoy a salary package that reflects your skills and contributions.
- Comprehensive Benefits: Enjoy a range of benefits including gym reimbursement, health insurance for family members, a fully employer-funded pension, free Dutch lessons, bike plan, discount platform, lunch allowance, free office snacks, access to 300k+ online courses, and full public transport reimbursement with an NS Business Card.
More About Prosus & Our Culture
At Prosus, we’re building businesses that empower communities on a global scale. Guided by our core values, Innovation, Results, People, Impact, and Entrepreneurship, we push boundaries, encourage collaboration, and create an environment where diversity and inclusion thrive.
We improve the everyday lives of 2 billion people through the best talent: 30,000 across our owned companies and 200,000 across our group. Our brands, like iFood, OLX, PayU, Stack Overflow, and Tencent, are changing the way people live and work. Looking ahead, we believe AI has the power to transform lives, solve real-world challenges, and unlock opportunities on an unparalleled scale. That’s why our mission is clear: to build an AI-first world that benefits billions.
We value curiosity, ownership, and resilience. We hire people who take initiative, embrace change and bring fresh perspectives to everything they do. For a deeper look at our journey and future plans, explore our latest Annual Report. Stay up to date with our latest news to see what makes Prosus stand out. Learn more at www.prosus.com.
Our Diversity & Inclusion Commitment
We respect the dignity and human rights of individuals and communities wherever we operate in the world. Building an inclusive workplace where everyone feels welcome and can thrive is critical for us. We provide access to education, which helps everyone understand the important role they play and the positive impact they can have.
