EU & APAC Senior Logistics Coordinator
Oxford (On-site)
Operations – Logistics /
Full-Time /
On-site
Join ONI and Explore the Boundaries of Scientific Discovery!
At ONI, we are driven by a profound mission: to propel scientific discovery and combat diseases by granting everyone the ability to visualize, comprehend, and share the intricate microscopic details of life. Our revolutionary Nanoimager stands at the forefront of advancing cellular studies on a molecular level, making substantial contributions to the evolution of scientific knowledge.
This role establishes and operates ONI’s EU warehousing and international logistics capability and acts as the primary logistics interface between Commercial teams, distributors, and Operations across EU and APAC. You will own end-to-end order-to-delivery logistics, including shipping method selection, customs clearance, Incoterms, dangerous goods compliance, and 3PL management, ensuring hardware, spares, and consumables move internationally in a compliant, predictable, and cost-effective manner. The role combines strategic process design with hands-on execution and serves as a logistics subject-matter expert.
Key Responsibilities
- EU Warehouse & 3PL Management
- Identify, onboard, and manage EU warehouse/3PL partners.
- Define inbound/outbound handling flows and storage requirements.
- Resolve discrepancies, damages, and escalations.
- Ensure proper storage for fragile and temperature-sensitive equipment.
- Manage international shipments end-to-end, including transport selection, documentation, and execution under correct Incoterms.
- Coordinate with freight forwarders, customs brokers, and internal teams to ensure smooth clearance, resolve delays, and ensure compliance with import/export regulations, including EU import VAT.
- Ensure shipments comply with dangerous goods and cold-chain requirements, providing guidance on shipping restrictions and packaging.
- Prepare, pack, and palletise shipments when required, and maintain packaging material inventory.
- Prepare and review and execute documentation including commercial invoices, packing lists, and HS classification and ATA Carnets.
- Manage EU import VAT handling including use of Postponed VAT Accounting (PVA) in coordination with finance and customs brokers
- Act as the logistics point of contact for distributors and commercial teams.
- Coordinate shipments for installations, demo units, RMAs, spares, and consumables.
- Track orders from release to delivery, identifylogistics risks, and implement mitigation actions.
- Maintain SOPs, shipping guides, and distributor playbooks.
- Train internal teams (Sales, Service, Operations, Finance) and distributors on shipping processes and responsibilities
- Translate technical logistics and customs requirements into clear, easy-to-follow guidance
International Shipping, Compliance & Shipment Preparation
Distributor & Order-to-Delivery Logistics
Training, Communication & Operational Enablement
Requirements
- 7–10+ years’ experience in international logistics, freight forwarding, or distribution operations.
- Hands-on experience shipping hardware or technical equipment internationally.
- Strong understanding of customs clearance processes and shipping documentation.
- Knowledge of Incoterms (DAP, DDP, FCA, EXW).
- Experience coordinating with freight forwarders, couriers, and customs brokers.
- Familiarity with dangerous goods and/or temperature-controlled shipments.
- Experience managing warehouse or 3PL operations.
- Ability to independently resolve shipping delays and clearance issues.
- High attention to detail in compliance and documentation.
- Proficient in ERP shipment processing and tracking tools.
- Experience supporting distributors in APAC or EMEA regions
At ONI, we understand that a fulfilling career involves more than just challenging work - it's about enjoying a well-rounded experience. When you become a part of our team, you not only contribute to groundbreaking research but also enjoy a range of benefits designed to enhance your life both inside and outside the workplace.
As an equal opportunity employer, we prioritize fairness and respect, ensuring every team member thrives regardless of their background. But that's not all - our perks include:
💰 Competitive Compensation We recognise and reward your talent. Enjoy a competitive salary that reflects your expertise and contributions, ensuring your hard work is recognized.
🌴 Time Off That Counts 28 days of annual leave plus bank holidays and 4 dedicated wellbeing days!
💪 Onsite Gym Facilities Stay active and energized with our convenient onsite gym, promoting your overall health.
🩺 Private Healthcare and Dental Coverage Your health matters to us. Access top-notch medical and dental services, ensuring your well-being is in good hands.
🤝 Inclusive Culture Be a valued member of our diverse, inclusive family. Your unique perspective is celebrated here, fostering a culture of mutual respect and understanding.
🧠 Health Assured Your mental health is essential. Access our comprehensive mental health support services for a balanced work-life experience.
🏦 People’s Pension Secure your future with our pension scheme, investing in your financial well-being beyond the workplace.
🎁 Perks at Work Enjoy exclusive discounts and deals through our perks at work program, adding value to your everyday life.
If you are driven by innovation, eager to make a significant impact in the realm of scientific and medical research, and possess the skills and passion we are looking for, we invite you to apply and be a part of our mission to improve our understanding of the details of life.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
