Senior Logistics Coordinator
Oxford (On-site)
Operations – Logistics /
Contract /
On-site
At ONI, we are driven by a profound mission: to propel scientific discovery and combat diseases by granting everyone the ability to visualise, comprehend, and share the intricate microscopic details of life. Our revolutionary Nanoimager stands at the forefront of advancing cellular studies on a molecular level, making substantial contributions to the evolution of scientific knowledge.
We dedicate ourselves to broadening the realms of human potential, and we are actively seeking an enthusiastic and devoted Senior Logistics Coordinator to join our team in Oxford. We believe in the power of relentless curiosity and the pursuit of excellence, and we invite you to join us in shaping the future of scientific exploration and healthcare breakthroughs.
The successful candidate will be responsible for ensuring the efficient and secure global movement of inbound and outbound materials and products.
As a Senior Logistics Coordinator you will:
- Facilitate the packing & shipping of components, instruments and products to customer base and internal users using couriers
- Achieve global on-time deliveries via effective planning and proactive communication with internal and external customers. First point of contact with external logistics providers’ queries.
- Partner with Logistics Specialist in Oxford office, covering goods in and goods out, plus supporting warehouse management.
- Daily use of ERP system (NetSuite) to ensure shipping schedule is up to date and aligned with warehouse stock levels
- Liaise with Commercial and Operations team to ensure timely order fulfilment
- Prepare shipping and customs documentation in USA, EMEA, and APAC, escalating to Logistics Specialist if unclear
- Manage temporary importation licences on a shipment-by-shipment basis for both internal and external customers
- Receive and file delivery notes and inspect incoming goods for transit condition
- Continuous improvement - proactive approach to process optimisation, cost reduction and delivery of feedback
- Work with Operations managers to produce monthly KPI reporting dashboards
Essential skills and Qualifications:
- Customs clearance processes and temporary imports globally
- Used an ERP system for warehouse management and fulfilment activities (Netsuite or similar)
- Raised purchase orders, sales orders and resolved invoice queries
- Knowledge of HS codes and creation of export/import shipping and customs documentation
- Proven experience working to tight deadlines. Specifically requiring proactive communication to Sales and Technical departments to complete delivery on time.
- No formal certifications required if candidate can demonstrate experience described in Key Responsibilities & essential experience
Desired skills and Qualifications:
- Worked in a start-up environment
- Experience in a Biotech company
- Knowledge of HS codes surrounding hi-tech instrumentation and chemical components
- Hazardous material handling certified
At ONI, we understand that a fulfilling career involves more than just challenging work - it's about enjoying a well-rounded experience. When you become a part of our team, you not only contribute to groundbreaking research but also enjoy a range of benefits designed to enhance your life both inside and outside the workplace.
As an equal opportunity employer, we prioritize fairness and respect, ensuring every team member thrives regardless of their background. But that's not all - our perks include:
Competitive Compensation We recognize and reward your talent. Enjoy a competitive salary that reflects your expertise and contributions, ensuring your hard work is recognized.
28 days of annual leave plus 8 bank holidays and 4 dedicated wellbeing days.
Free Daily Lunches: Relish nutritious meals, courtesy of ONI, making your workdays delightful.
Onsite Gym Facilities: Stay active and energized with our convenient onsite gym, promoting your overall health.
Private Healthcare and Dental Coverage: Your health matters to us. Access top-notch medical and dental services, ensuring your well-being is in good hands.
Inclusive Culture: Be a valued member of our diverse, inclusive family. Your unique perspective is celebrated here, fostering a culture of mutual respect and understanding.
Cycle To Work Scheme: Embrace a sustainable commute with our cycle to work program, promoting eco-friendly travel and a healthy lifestyle.
Health Assured: Your mental health is essential. Access our comprehensive mental health support services for a balanced work-life experience.
People’s Pension: Secure your future with our pension scheme, investing in your financial well-being beyond the workplace.
Perks at Work: Enjoy exclusive discounts and deals through our perks at work program, adding value to your everyday life.
Specsavers Eyecare: Your vision matters. Benefit from our eyecare program with Specsavers, ensuring your eyes stay healthy and your vision clear.
If you are driven by innovation, eager to make a significant impact in the realm of scientific and medical research, and possess the skills and passion we are looking for, we invite you to apply and be a part of our mission to improve our understanding of the details of life.
