Sales Administrator
Johannesburg, South Africa
AutoTrader – Sales /
Full-time /
On-site
WELCOME TO OLX
If you have a vision and are passionate about the same things we are, we'd love to meet you!
At AutoTrader, we put much effort into creating an environment that will produce world-class solutions. We allow team members to take ownership of their work and see it through from beginning to end whilst drawing on the team's collective experience. As a team, we discuss problems, brainstorm, and settle on the best solution.
Based in Randburg, Johannesburg, we are affiliated with the global OLX organization.
We are always on the lookout for ambitious and passionate people to join our team.
At OLX, we're building marketplace sustainable ecosystems that millions of people depend on every month – to buy and sell cars, find homes, land jobs, and trade secondhand goods. It's commerce that matters: safe, smart, and environmentally responsible.
We do this with courage to innovate, commitment to outcomes, collaboration across 50+ nationalities and 7 markets, and a customer-led approach that puts real people first. Add a desire to win – and you get a culture that's ambitious, fast-moving, and built on trust.
Our brands – including AutoTrader, OLX, Otomoto, Property24, and more– are loved by millions. And we're backed by Prosus, one of the world's largest tech investors.
Join OLX and see how far you can go.
Are you a master of organization who thrives in a fast-paced environment? Do you love being the behind-the-scenes hero that helps a team win?
We are seeking a highly organized and proactive Sales Administrator to join our growing team. In this role, you will be the backbone of our sales department, ensuring that our sales processes run smoothly and efficiently. You will handle essential administrative duties, support the Heads of Sales with order processing and customer inquiries, and proactively review our sales records. If you are detail-oriented, communicate effectively, and love bringing order to a busy environment, we want you on our team!
What You'll Do
- Process Orders: Receive, review, and accurately process sales orders and agreements, ensuring all pricing and product details align with current sales process guidelines.
- Manage Records: Update and maintain customer folders, records, and case studies to our exact specifications.
- Support the Heads of Sales (HOS): Generate quotes, draft proposals, and prepare sales presentations and agreements. You will also prep coaching agendas and monthly sales performance scorecards.
- Drive Team Communication: Schedule team or individual meetings, send out group communications, and follow up on critical sales deadline requirements.
- Run Reports: Compile and distribute daily, weekly, or monthly sales reports to management, highlighting key metrics and trends.
- Collaborate Cross-Functionally: Liaise with Finance for timely, accurate billing and with the Operations (OPS) department to escalate and resolve customer issues.
- Handle General Administration: Manage and organize sales meetings, take detailed minutes, and tackle other clerical tasks as needed.
What You Bring to the Table
- Education: Matric or equivalent qualification.
- Experience: 2+ years of experience in sales administration, customer service, or a general administrative role.
- Tech-Savviness: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or Google Workspace.
- Systems Knowledge: Hands-on experience with CRM software (e.g., Salesforce, Zoho, HubSpot). Familiarity with ERP systems or order management software is a strong plus.
- Organization & Time Management: Exceptional ability to prioritize tasks and work independently under pressure.
- Communication: Strong written and verbal communication abilities.
- Attention to Detail: High accuracy and a meticulous eye for detail when handling data and records.
Ready to Join the Team?
If you are ready to take ownership of our sales administration and help us grow, we want to hear from you! Apply today to take the next step in your career.
About AutoTrader
We are committed to creating a trusted, safe and transparent vehicle e-commerce marketplace that empowers, enables and improves the lifestyles of those we connect while taking the Road Less Traveled.
"We recruit people who share our values. We hire for culture and train for skill" @George Mienie, AutoTrader CEO
To support our commitment to diversity, inclusion, and compliance with South Africa’s Employment Equity Act, we collect gender and race information to help us monitor and promote equal opportunities. Please note that this information is confidential and does not influence hiring decisions, which are based solely on qualifications and experience.
Diversity, Equity and Inclusion at OLX
OLX values diversity and welcomes applicants of all races, ethnicities, disabilities, ages, genders, sexual orientations, religions, backgrounds, and experiences to apply. If this role excites you, we encourage you to apply, even if you don’t meet all the requirements - you may be just the right fit for this or other opportunities with us!
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