Executive Assistant
Poznań, Poland
OLX – Logistics and Support Staff /
Full-time /
Hybrid
WELCOME TO OLX
At OLX, we work together to build a more sustainable world through trade.
We make it safe, smart, and convenient to buy and sell cars, find housing, get jobs, buy and sell household goods, and more. Our colleagues around the world help to serve millions of people around the world every month, through its well-loved consumer brands including OLX, Otodom, Property24.
Join OLX and see how far you can go.
In a typical day at OLX you will focus on:
- Calendar management and prioritization.
- Travel management: juggle complex and fluid international travel schedules.
- Meetings and conferences: support the organization of meetings of all sizes, including all meeting logistics and agenda management.
- Coordination across the executive team: work with other EAs to the OLX Executive team to ensure calendars & events are seamlessly coordinated. Share best practices where appropriate.
- Expenses management: ensure timely and accurate expense reports are submitted.
- Accounts payable management: ensure incoming invoices are approved and processed in a timely manner, and checked against budget plans where appropriate.
- Maintain absolute discretion and confidentiality at all times.
- Be a professional and friendly “public face” for the executives supported.
What do you need to be successful in this role?
- Demonstrable experience supporting senior executives in a fast-moving environment.
- Previous experience working in a multinational environment (multiple offices, time zones, cultures).
- Excellent oral and written communication skills and proficiency in MS Office suite and ideally also Google Workspace.
- Fluency in English.
- Outstanding organizational skills, able to prioritize multiple tasks seamlessly with strong attention to detail. The position involves taking initiative, applying sound judgment, and solving problems in a changing environment.
- Collaborative mindset with the ability to work well within a team, fostering a positive work environment.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Ability to handle stressful situations with composure and professionalism at all times.
What you get from us?
- Unique opportunity to become a part of an international group and one of the major Internet Brands in the world, contributing to the global OLX success.
- Continuous investment in your development, through trainings and e-courses including MyAcademy and Udemy.
- Complex compensation package (annual performance-based bonus, medical insurance, flexible benefits).
- Work in a hybrid model - three days per week from the office in Poznań.
Why join OLX?
At OLX, we invest in ourselves and each other to reach our full potential. We avoid bureaucracy and empower our teams to innovate; with opportunities, training, and leadership behaviors a key focus for all. Our commitment to inclusion ensures we listen to a diverse range of voices when making decisions. And, we combine the spirit and agility of a startup with our global scale and the backing of Prosus, one of the largest consumer internet groups in the world.
Diversity, Equity and Inclusion at OLX
At OLX, we are committed to creating a diverse, inclusive, and authentic workplace. We strongly encourage people of all races, ethnicities, disabilities, ages, gender identities or expressions, sexual orientations, religions, backgrounds, and experiences to apply.
If you are excited about this role, and your past experiences do not align perfectly with every criteria asked for in the job description, we would still like you to apply. You may be just the right candidate for this or other opportunities across the business, and we'd like to hear from you.
OLX (OLX consists of OLX Global B.V. and its affiliated companies) will handle your personal data with care and will process your personal data to assess your fit for the position you are applying for. You can give your consent (optional) to allow us to store your data for up to 12 months after the application process. So that in case you are not fit for the role at stake we can consider you for other suitable roles.
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