Executive Assistant
Remote, US
Operations – Operations /
FTE /
Remote
At Matter Labs, we believe freedom drives progress and prosperity. We don’t see ourselves as a company, but as a team aligned around a single mission: to advance personal freedom for all (see ZK Credo).
To achieve this goal, we’re building zkSync — a credibly neutral, fully open source technology stack and network on top of Ethereum, which is owned and governed by its community. We use advanced cryptography called zero-knowledge proofs to scale Ethereum infinitely without compromising on security or decentralization. With a world-class team, a community of over 1M supporters across Twitter + Discord, and hundreds of millions $ in funding, we have abundant resources to accomplish the mission.
We are looking for an Executive Assistant to join our Business Team. You will support our new President of Matter Labs, Nana Murugesan, and provide administrative support to enable him to focus on strategic goals and achieve organizational success.
As an Executive Assistant, you will be responsible for managing complex schedules (across multiple time zones), coordinating travel arrangements, maintaining various calendars, and helping ensure the business runs smoothly. As the role evolves, you will also be able to participate in strategic projects and cross-departmental initiatives. You will communicate with internal and external stakeholders on behalf of Nana and handle sensitive and confidential information with discretion. We are looking for a highly reliable, proactive, and resourceful professional, who is able to consistently meet deadlines, follow through on commitments, and deliver high-quality work.
This role is remote, full-time, and has a strong preference for candidates located within New York City, US.
What You'll Be Doing
- Managing complex schedules and coordinating travel arrangements (across multiple time zones) for the President
- Following up with partners gracefully and proactively flagging challenges or oversights
- Communicating with internal and external stakeholders on behalf of the executive and handling sensitive and confidential information with discretion
- Prioritizing tasks and managing competing demands while remaining flexible and adaptable to changing needs
- Expertise in various software applications and tools, including Google Suite and Notion, to perform your job effectively. Ideally, you already use AI-powered software and are always on the lookout for more efficient tools
- Anticipating the needs of the president and taking initiative to ensure that he is well-prepared for meetings, presentations, and other events
- Building positive relationships with colleagues and collaborating effectively to achieve organizational goals
- Participating in strategic projects or cross-departmental initiatives
What We Look For in You
- Proven experience working in a similar role (Executive Assistant) in an equally fast paced company
- Based in Eastern Time Zone is a must, strong preference for NYC
- Previous experience supporting a C-Level Executive
- Thorough organization and time management skills with high attention to detail
- Ability to prioritize a wide variety of competing tasks
- Excellent verbal and written communication skills
- Reliability and ownership of responsibilities
- Technical aptitude and proficiency in using various software applications and tools
- Proactivity and resourcefulness to identify and resolve issues, while working independently with minimal supervision
- Collaboration and teamwork skills to work closely with the Chief of Staff and other support teams within the organization
- Flexibility to provide support out of hours during emergencies
- Comfortable with occasional travel to California and other company events around the country and globe (offsites, conferences, etc.)
- Eager to grow within the organization and business needs evolve (specifically, operations and project management)
Working at Matter Labs
At Matter Labs, you have the freedom to work how you want, when you want, and from where you want. All positions are 100% remote (with optional travel to team and/or industry events). We operate in lean and nimble teams, with no time tracking and minimum bureaucracy. We move fast. Only results matter. We will provide you with everything you need to learn, grow, and be productive.
Our results-only environment means anyone who believes in our mission can join us, regardless of background, sexual orientation, race, gender, and age. Both our team and community are made up of people from diverse backgrounds. That's why, out of politeness and respect, we refrain from opinions on politics, religion, or sex at the workplace.
We designed our culture around the tenants of freedom and ownership. This ethos will underpin our positive-sum community as we evolve toward full decentralization.
If this role resonates with you, apply now for prompt feedback.
Read more about working at Matter Labs here.
Important: We are remote-first, operating in the timezones between UTC-5 (Latam and Atlantic Coast) to UTC+7 (South-East Asia).
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To all recruitment agencies: Matter Labs does not accept agency resumes. Please do not forward resumes to our jobs alias, Matter Labs employees, or any other organisation location. Matter Labs is not responsible for any fees related to unsolicited resumes. Read our full policy here.
