Executive Assistant and Office Manager (Maternity Cover)
Bath
Administration – 15. Office & Facilities /
Full time /
On-site
Lovehoney Group is the world’s leading sexual wellbeing company, with the mission to elevate pleasure through innovative technologies, a data-driven approach, and foster creative and fresh perspectives on intimacy. We offer exciting brands with innovative, high-quality sex toys, lingerie, and accessories in a streamlined online shopping experience.
At Lovehoney, we employ over 800 passionate and progressive individuals across 9 global offices, each person contributing a unique blend of talents to our diverse workforce. We are proud to be a company that thrives by doing things differently, challenging expectations and stereotypes while making a positive impact on our customers’ lives.
Join us at Lovehoney, where pleasure combines with creativity, data, and innovation!
We are currently looking for an Executive Assistant & Office Manager who will be integral to driving high-level performance across Lovehoney Group. In this role, you will provide high-quality Executive Assistant support to the CFO and broader C-Suite, managing diary coordination, SLT and senior meetings, and handling confidential matters with professionalism and discretion. Additionally, you will lead office operations for the 150-person Bath office and provide oversight and alignment for the Berlin office (~180 people), working closely with the Berlin Office Manager and the Workplace & HSE Manager. You will also offer light-touch operational oversight for smaller regional offices without dedicated office staff. You will develop skills crucial to advancing in a competitive, fast-paced retail sector, all within a company that prizes dedication and results.
This role is offered as a 12-month fixed-term contract to provide maternity cover and will be based full-time (5 days per week) in our Bath office.
What you will do
- Provide EA support to the CFO, including diary management, meeting scheduling, travel coordination, and managing sensitive matters with discretion.
- Coordinate Senior Leadership Team (SLT) meetings and Board Meeting logistics.
- Lead day-to-day office operations in Bath and provide operational oversight for the Berlin office and smaller global sites.
- Manage Bath and Berlin office budgets, supplier relationships, service contracts, and travel policy implementation.
- Oversee facilities, office planning, internal events, access systems, vendor management, and building liaison.
- Chair the global Buzz Social Committee, drive local social initiatives, and coordinate the Bath social calendar including the annual Christmas event.
What you should bring
- Significant experience as an Executive Assistant supporting senior leaders (C-Suite preferred).
- Proven experience managing or overseeing office operations, ideally across multiple locations or international offices.
- Strong coordination and stakeholder management skills; ability to align regional offices with global standards.
- Experience with budget tracking, supplier management, vendor negotiation, and event planning.
- Exceptional organisational and time-management skills, with a high level of discretion and attention to detail.
- Strong interpersonal skills, with the ability to foster a welcoming office culture and collaborate effectively across teams.
- Proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); familiarity with travel systems is a plus.
- A proactive, solutions-oriented mindset and the ability to manage multiple priorities in a fast-paced environment.
What we can offer you
- A competitive salary that values your skills and expertise, because we know you deserve it.
- Secure your financial future with a comprehensive pension scheme, so you can enjoy peace of mind knowing you are taken care of.
- Keep your mind and body in top shape with a health cash plan and gym discounts, with £15 a month towards the gym of your choice.
- Treat yourself and your loved ones with our generous staff discounts and be rewarded for your hard work with our fantastic annual bonus scheme.
- Work with a company that cares about your well-being and success and join our supportive and dynamic team.
- Stay secure at work and at home with a complimentary 1Password Family account. All Lovehoney Group employees can invite up to five family members to join, offering your household a safe and simple way to manage passwords and sensitive information safely and easily.
Our interview process
- CV review
- Interview with one of Talent Acquisition Team Members
- Hiring Manager Interview
- Leadership Interview
Lovehoney Group is an equal opportunities employer. We promise that every qualified person will be evaluated according to skills regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
If you require accommodations during the interview process due to a disability, please inform your Talent Acquisition Specialist so that we can ensure a smooth and inclusive experience for all candidates.
At Lovehoney Group, we embrace innovative technologies to enhance our recruitment process. We leverage artificial intelligence during screening interviews for CV reviews and note-taking. We prioritize transparency and respect your preferences, so you'll have the option to opt out of recording and AI-driven note-taking while still receiving full and fair consideration for the role.
If we sparked your interest and you are open to embarking on your professional path with us, please visit our Lovehoney careers page to apply: https://jobs.eu.lever.co/lovehoneygroup
Our privacy policy is available here: https://www.lovehoneygroup.com/privacy-policy/
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
