At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 20 countries and around 39,000 employees.  We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners. 

 

To provide comprehensive and fully confidential administrative support and personal assistance for a team of executives, acting as the main liaison between the executives and stakeholders. 

This will be a fully remote role, based in the UK, with occasional travel into our London or Bristol office.

 

· Provide comprehensive and fully confidential administrative support and personal assistance service to the Executive Team

· Answer and field any requests and queries appropriately and confidentially

· Coordinate complex scheduling and calendar management

· Travel and accommodation management

· Keeping outlook emails and contacts monitored, updated and relevant 

· Co-ordinate and organise meetings, conferences, and executive team meetings both in person and virtually

· Prepare meeting agendas, minute taking, action logs and follow up on actions

· Prepare presentation material for employee Town Halls and All Staff meetings 

· Collate information, statistics, reports, presentations and briefs where required

· Process invoices and expenses /mileage claims

· Collaborative with other EA’s globally across the organisation, and network with external stakeholders as required

· This is not intended to be an exhaustive list, and the role holder is expected to undertake any duties reasonably required to fulfil their role and support the business objectives

 

 

· Have demonstrable work experience as a Personal/Executive Assistant for Senior Management

· Proven success in managing high-volume workloads in a fast-paced environment 

· Flexible team player, willing to adapt to changes and unafraid of challenges

· Have experience of undertaking a varied range of office administration tasks and duties

· Proficiency with office productivity tools and an aptitude for learning new software and systems

· Ability to confidently network with internal and external stakeholders

· Outstanding time management skills, with the ability to organise and coordinate multiple concurrent projects

· Excellent verbal and written communication skills 

· Ability to act with discretion and always maintain confidentiality

 

· Experience working within a large, global organisation