Group Lease Administrator
Keynsham, Bristol, England
Central Functions – Finance /
Chocolate Factory, Keynsham [9025] /
Hybrid
Group Lease Administrator
At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.
The Lease Administrator is part of the Group Lease Accounting team within IVC Evidensia, reporting to the Group Lease Accountant. IVCE currently operates in 20 countries across the UK, Europe and North America and manages approximately 8,000 leases, equating to a total liability of around £650 million.
This role will work in close cooperation with country and GBS teams to manage the IVCE lease portfolio, controlling the inputs to and outputs from IVCE’s lease accounting software, ensuring any discrepancies are proactively identified and resolved, and that the global lease portfolio remains accurate and up to date.
Key Accountabilities / Responsibilities
* Abstract relevant information from lease agreements and associated documents across the Group, including asset details, start date, end date, payment amount, payment frequency and IFRS 16 relevant clauses
* Ensure compliance with lease-related policies, consulting with the Lease Accountant (Methodology & Compliance) where clarification is required
* Proactively cross-check lease data by liaising with Finance, GBS, Legal, Property and other teams across IVC to gather additional information and resolve outstanding issues
* Manage and update lease details, acquisition data, corrections and periodic registers within the lease management software, ensuring compliance with established controls and document storage processes
* Respond to lease portfolio-related queries from relevant stakeholders
* Participate in lease-related payment review and approval processes
* Update workload coordination and management systems with relevant information on lease processing status, decisions and matters arising to maintain a comprehensive audit trail
Experience / Qualifications
* Ability to work collaboratively as part of the Lease Administration team
* Methodical and organised approach to work
* Ability to work with a wide range of stakeholders to achieve shared goals
* Strong communication skills
* Excellent attention to detail
* Competent IT skills, including Microsoft Excel
* Basic understanding of lease payments, invoice processing and accounting
* Understanding of IFRS 16 lease accounting would be advantageous but is not essential
* Experience handling lease agreements or similar documents would be advantageous but is not essential
* Oracle Fusion experience would be advantageous but is not essential
Following receipt of your application, you will be contacted by one of our Experienced Hire Recruitment team.
At IVC Evidensia, we are committed to Diversity, Equality, Inclusion and Belonging. We welcome applications from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.
What We Offer:
At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from
* Work-life balance
*26 days annual leave
* Cycle to Work scheme
* Initiatives focused on employee wellbeing
* Pension
* Discretionary Bonus
* Discounted staff pet care
* Dog Friendly office
* Free Parking available at Head Office
At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
