Cruise Ships – Deck Department /
Contractual /
Task Assignment and Shipboard Responsibility

1.    The Environmental & Energy Efficiency Officer is to ensure compliance with the Company’s Environmental and Energy Policies and the requirements of all applicable local, national and international legal regulations, by providing oversight and assistance to the entire shipboard.
2.    The Master, Staff Captain, Chief Engineer and Head of the Hotel Department will ensure that all Officers and crew will fully support EEEO in fulfilling their assigned duties.
3.    Whilst reporting directly to the Master on compliance matters and potential violations, the Environmental & Energy Efficiency Officer is accountable to the Staff Captain on operational and daily routine reporting.
4.    The Environmental & Energy Efficiency Officer has a direct line of communication to the DPA, Head of QHSE and Environmental and Energy Efficiency Manager. All relevant communication sent to all parties has to be copied to the Master and Staff Captain.
5.    The Environmental & Energy Efficiency Officer is furnished with appropriate keys to ensure access to all areas.
6.    The Environmental & Energy Efficiency Officer is responsible for the following work areas:
6.1 Environmental Protection / Pollution Prevention:
6.1.1 Educating, ensuring and raising awareness of the shipboard team on the importance of compliance with environmental regulations, highlighting the benefits, and ensuring continuous improvement.
6.1.2    Assisting the shipboard team to plan, implement and monitor environmentally compliant, efficient, and cost-effective waste stream management.
6.1.3    Communicating the Company's Environmental and Energy Efficiency Objectives and Targets to all Officers and Crew, ensuring awareness, encouraging their participation and contribution.
6.1.4    Ensuring that all Officers and Crew are familiar with the Company Environmental and Energy Efficiency Objectives and Targets, ISO 14001, ISO 50001, SEEMP and MRV according to their ranks.
6.1.5    Gathering and compiling sustainable data as per the Company Policies and Management System requirements, i.e. SEEMP, VPR, MRV, as applicable.
6.1.6    Ensuring the Planned Maintenance System is updated with regards to Environmental and Energy Efficiency work orders.
6.1.7    Attending Senior Management Meetings, HSE Committee Meetings and other Meetings in accordance with the Company Policies and Management System requirements.
6.1.8    Provide 1st Officer Navigation with relevant information pertaining to environmental limits, rules and regulations in order to facilitate passage planning in accordance with the Company Policies and Management System requirements.
6.1.9    Passage Appraisal, Planning and Review.
6.1.10  Attending Itinerary Briefing , “The Bridge Team” to review and confirm the environmental restrictions in the Itinerary or Voyage plan as per the Company Policy and Management system ,  Passage Appraisal, Planning and Review.
6.1.11  Verify and acknowledge “Passage Plan” to confirm compliance with pollution prevention measures and Company environmental policies.
6.1.12  Holding responsibility for maintaining of the “Environmental Seals Register” and that the Environmental Seals are controlled, correctly issued and the Log Books (i.e. Engine Room Environmental Seal Log Book (ER-ESLB) and Deck Environmental Seal Log Book (D-ESLB)) are maintained as per Company policy and Management system  “Environmental Seals-Handling and Tracking”;
6.1.13  Holding responsibility that up-to-date drawings or sketches are available indicating the position of the Environmental seals.
6.1.14  Ensuring as per Company policy and Management system “Environmental and Energy Efficiency Compliance Assessment” is completed.
6.1.15  Conducting generic Environmental, Energy Efficiency and Hazardous Material familiarisations and training according to relevant procedures. Equipment specific training to be ensured by Head of the Department according to Company policy and Management system “Safety & Duty Familiarization of Seafarers”.
6.1.16  Monitoring and supporting Integrated Pest Management
6.1.17  Supporting the Master and Chief Engineer with ensuring the Oil Record Book (ORB) is completed accurately. Errors are corrected in a readable manner and initialled.
6.1.18  Monitoring the ORB to ensure it is up to date and signed by the Chief Engineer and Master.

6.2        Environmental Issues and Incidents:
6.2.1    Advising the Master, Staff Captain, Chief Engineer, Deck Officer of the Watch and Engine Officer of the Watch of any concerns regarding discharges or emissions.
6.2.2    Reporting any irregularities and/or Non- Compliance with Environmental and Energy Efficiency policies and procedures.
6.2.3    Ensuring the DPA and the Environmental department are notified of any failures of pollution prevention equipment that extends for longer than 24 hours as per Company policy and Management system Shipboard Incident Reporting and Investigation.
6.2.4    Ensuring the Master, Chief Engineer, Staff Captain, DPA, Technical Manager and Environmental department are promptly notified of any environmental incidents and/or any unauthorized modifications, stub pieces, cross-connections or piping on any waste systems.
6.2.5    Investigating Environmental and Energy Efficiency incidents as per Company policy and the Management system “Shipboard Incident Reporting and Investigation”.
6.3        Audits and Inspections:
6.3.1    Assisting the Master and Chief Engineer during relevant audits and inspections.
6.3.2    Ensuring corrective and preventive measures on Environmental and Energy Efficiency defects, observations and/or non-conformities are effectively and timely implemented.

6.4        Waste Operations:
6.4.1    Holding responsibility for compliance with the Garbage Management Plan (GMP) and its procedures, monitoring offload operations for general garbage, special waste and hazardous waste as per Company policy and Management system, Waste Handling and Disposal.
6.4.2    Holding responsibility for all general, special, or hazardous waste being segregated, stored, and labelled correctly.
6.4.3    Holding responsibility for accurate completion of the (Electronic) Garbage Record Book (GRB), retention of relevant receipts and completion of MARPOL Annex V Port Declarations.
6.4.4    Holding responsibility for the completion of the waste section of daily noon report in Napa E-Log.
6.4.5    Liaising with Staff Captain and Chief Purser to ensure that waste is offloaded in a cost-efficient manner.
6.4.6    Working with relevant departments to plan all waste stream management activities for the forthcoming cruise to ensure full compliance and cost-effective waste stream handling.
6.4.7    Supervising and supporting the incinerator operators and waste-stream management team. Issuing Task Assignments for the waste-stream management team utilizing their knowledge and experience to facilitate the maintenance of waste-stream equipment.
6.4.8    Monitoring stock levels and ordering consumables for waste stream management.
6.4.9    Assisting during mooring operations with shell door alignment in relation to garbage offload.
6.5        Ballast Operations:
 6.5.1  Ensuring that Ballast Water Management Plan and its procedures have been followed and complied with by Deck and Engine Departments, assisting in the education of both departments on the regulations governing Ballast operations.
6.5.2  Checking and confirming electronic ballast waterlog is completed correctly and is reflecting correct operation.
6.6        Black, Grey Water and Advanced Waste Water Purification.
6.6.1  Ensuring that Company policies and procedures for Black and Grey Water discharges have been followed and complied with by Deck and Engine Departments.
6.7        Bunkering and Offloading Operations:
6.7.1  Monitoring and ensuring compliance with the Company bunkering and offloading Policies and procedures.
6.7.2  Checking and verifying with the Person In Charge, prior to any bunkering or offloading operations, that any ship supplied transfer hose is in good condition.
6.7.3  If applicable, support Chief Engineer to verify that ship supplied hoses have a current hydrostatic test certificate.
6.7.4  Ensuring hydrostatic test certificate for ship's hoses posted in the Bunker Stations.
6.7.5  Ensuring all required oil pollution placards, oil transfer procedures and system line diagrams are posted.
6.7.6  Supporting Chief Engineer with ensuring Bunker Samples are retained and stored appropriately.
6.8        Fuel Change Over:
6.8.1  Supporting the Master, Chief Engineer and 1st Officer Navigation with planning and ensuring Fuel Change Over and their associated records are maintained according to the Company policies and procedures, monitoring that bunkers used are in compliance with current sulphur limits as outlined in the Company policies and procedures.
6.9        Oil Bilge System:
6.9.1    Supporting the Master and Chief Engineer with ensuring operational compliance of Oily Water Separator (OWS), and controlled access to the “white box”.
6.10      Potable Water:
6.10.1 Overseeing the handling, storage and maintenance of potable water bunkering equipment and conducting the respective training for potable water bunkering and handling, as per Company policy and the Management system.
6.11      Chemical Storage:
6.11.1  Supporting all officers and managers with the correct storage, segregation and labelling of chemicals as required by the Hazardous Material Management Plan.
6.11.2  Supporting all officers with the accurate completion of “Storage Areas Contents List”.
6.11.3  Ensuring that suitable PPE is provided and used at the Chemical storage and distribution locations.
6.11.4  Ensuring Safety Data Sheets are provided at the Chemical storage and distribution locations, as well as all other locations where full oversight of chemical storage is required for emergency response purposes.
6.12      Oil and Chemical Spill Response (SOPEP):
6.12.1  Ensuring the vessel’s Oil and Chemical spill Response equipment is complete and readily available. Completing all planned maintenance of this equipment.
6.12.2  Working with the vessel’s Safety Officer to plan and conduct SOPEP drills as per Company policy and the Management system.
6.12.3  Maintaining inventories of vessel’s SOPEP equipment and ensuring minimum stock levels are maintained.
6.12.4  Conducting training sessions, as deemed required, relating to Oil and Chemical spill response.
6.12.5  Maintaining vessel’s SOPEP manuals.
6.13      Following the scheduled Routines:
6.13.1  Upon joining:
Review and confirm the information provided by the outgoing EEEO on the Environmental Compliance Handover is correct and forward to the environmental department within three days.
6.13.2  When Leaving:
Complete Environmental Officers Handover as required by the Company policy and the Management system “Handing Over responsibilities”.
6.13.3  Daily:
 Conduct a daily check of environmental operations to ensure they occurred within appropriate environmental limits.
Plan and monitor waste operations.
 Inspect main waste and hazardous storage areas.
 Monitor operational functionality of waste handling equipment.
Check incinerator temperatures, interlocks and relevant records.

6.13.4  Twice Per Week:
Conduct random inspections of Machinery, Galley, Provision and Technical spaces.

6.13.5  Weekly:
 Review ORB, Waste Landing Receipts, Bunker Delivery Notes, Refrigerant Record Book, Portable Pump Usage Log, Fuel Change Over Log and Oil To Sea Interface Log;
 Review Environmental Seal Logs;
Check or observe the following:
Galley Waste Management;
Laundry Waste Management;
Medical Waste Management;
Photography Waste Management;
Aerosol Puncture Device use (if applicable);
Black and Grey Water operations;
 Opacity (Visible Smoke).

6.13.6  Monthly:
Review Monthly Chemical Inventory List received from Heads of Department as per Company policy and the Management system “Handling and Storage of Chemicals and Hazardous Substances”.
 Review outstanding audit items related to environmental issues.
Conduct routine checks and record, Environmental Routine Checks Log, which should be kept electronically and send to environmental department  on a monthly basis.
6.13.7  Quarterly and upon joining:
Complete “Environmental and Energy Efficiency Compliance Assessment”.
Verify that the SOPEP Annex II (Coastal State Contacts) has been updated.
 Test Open Reporting System telephone/email and maintain records.