HR Operations Specialist
Poland
People and Culture – HR /
Full-time /
Hybrid
CoinsPaid offers ready-to-use crypto payment solutions tailored to business’ every need. Standing at the forefront of mass adoption, our products help businesses gear up for the new era of digital assets. We showed a tremendous growth in terms of transactions and volumes since 2019 and in 2023 were marked by Forbes as the "Best Crypto Payment Gateway for High-Volume Transactions".
Headquartered in Estonia and having 3 international hubs, we are still a remote-first company with employees working from 30+ countries around the world. At CoinsPaid, we are passionate about crypto, fintech and are putting great effort into building a team that will get the world ready for every-day crypto use. If these feel close to you - give us a shout!
We are looking for a Senior HR Operations Specialist to take full ownership of HR operational processes for our Polish legal entity. This role is focused on ensuring accurate employee lifecycle management, maintaining compliant documentation in line with Polish labor law, and coordinating closely with payroll providers, legal advisors, and internal stakeholders. The position requires a hands-on expert who can independently manage HR operations with precision, consistency, and strong legal awareness.
Responsibilities:
- Execute and maintain all HR operational processes across the employee lifecycle for employees hired under the Polish legal entity
- Prepare, manage, and update employment documentation in accordance with Polish labor law (employment contracts, civil contracts, amendments, terminations, certificates, etc.)
- Ensure timely and accurate processing of hires, changes, absences, and terminations in coordination with payroll and external providers
- Maintain complete, accurate, and audit-ready employee files and HR records
- Ensure data accuracy and integrity in HRIS and internal systems
- Provide operational HR support to employees and managers on employment-related topics, documentation, and absences
- Monitor changes in Polish labor regulations and adjust HR processes and documentation accordingly
- Support internal and external audits related to HR documentation and compliance
- Identify opportunities to improve and standardize HR operational workflows related to the Polish entity
- Support and manage Global Mobility processes for foreign employees hired through the Polish legal entity, including coordination of work permits, residence permits, and collaboration with external legal and relocation partners
Requirements:
- 4+ years of experience in HR Operations, HR Administration, or HR Compliance
- Strong practical knowledge of Polish labor law and its application in daily HR operations
- Hands-on experience managing employment documentation in Poland
- Experience supporting Global Mobility processes for foreign employees (work permits, residence permits, relocation coordination)
- Experience working closely with payroll providers and external legal advisors
- Strong understanding of the full employee lifecycle from an operational perspective
- Experience working with HRIS systems and maintaining high-quality HR data
- High attention to detail and strong organizational skills
- Ability to work independently and take ownership of HR operations for a legal entity
- Strong communication and stakeholder management skills
Nice to have:
- Experience working in international or multi-country environments
- Legal education or formal training in labor law
- Experience supporting audits or labor inspections
- Experience working with EU employment regulations and practices
- Experience supporting HR processes during legal entity setup or restructuring
Why should you choose CoinsPaid?
To become a part of this solid team, passionate about their jobs and the crypto industry as a whole. To feel a great team spirit and meet people supporting each other's growth and development. To become a part of a rapidly developing international company and a crypto payments leader. Only in 2024 CoinsPaid was awarded more than 10 times:
- Acquisition International 2024 - Best Crypto-payment Solutions Firm 2024 - Europe;
- World Business Annual Awards 2024 - Leading Blockchain & Cryptocurrency Firm in Europe 2024;
- World Business Annual Awards 2024 - Best Blockchain Initiative Europe 2024;
- World Business Annual Awards 2024 - Best Blockchain Fintech Company Europe 2024;
- Global Brands Magazine Awards - Leading Cryptocurrency Payment Solutions;
- ICA Compliance Awards - Development of Automated Real-time Risk Assessment System;
- Europe Fintech Awards - Crypto Award;
- EiGE Awards - Best Payment Provider 2024;
- World Business Annual Awards 2024 - Best Cryptocurrency Payment Solution Provider Europe 2024;
- World Economic Magazine 2024 - Best Digital Payments Solutions Provider;
- Malta Fintech Awards by Dynamic Events - Payment Services Provider of the Year;
- Global Brands Magazine Awards - Best Crypto Payment Gateway;
- Business Awards UK - Best Cryptocurrency Tech;
- EGR B2B - Best Cryptocurrency Service Supplier 2024;
- Global Cards & Payments Innovation Awards - Best B2B Payments Initiative;
- International Investor Award - Most Advanced Crypto Payment Processing Firm 2024.
Solid facts about CoinsPaid:
- Private and profitable company, registered and licensed in Estonia;
- Secure business, with regular financial and regulatory audits;
- Over 10 years of experience in the blockchain development;
- Over €700M processed in crypto monthly;
- Over 1M transactions processed monthly;
- Over 800 merchants accounts serviced;
- Over 270 team members across 30+ countries.
By joining CoinsPaid now, you’ll participate in building the world's best crypto payment ecosystem, conquering new markets, and popularising cryptocurrencies.
Sounds good? Well then, we can’t wait to see your resume!
