People Coordinator
Cambridge, United Kingdom
People /
Permanent, full-time /
On-site
Biofidelity is a revolutionary genomic technology company dedicated to unleashing the potential of genomics to transform human health and the world we live in. Our adaptive platform technology removes the noise from genomic data, providing only the information needed to make decision making less complex, faster, and more accurate.
At Biofidelity we are proud to have built a culture of humanity, openness and high expectations. We work towards well-defined goals, with a strong belief that we can make genomics globally accessible. Our people are keen to take responsibility for their work and share both their successes and challenges.
Biofidelity’s core values are Humanity- care & compassion; respecting personal lives; humour. Openness- sharing research; experimental approach; permission to fail. High expectations- be fearless; make a difference; willingness to do what’s needed. Our core values define our company culture, they are shared values, goals, attitudes and practices that characterise Biofidelity employees. We are looking for likeminded people to join the Biofidelity team.
Alongside a competitive salary and opportunities for career development, we offer a comprehensive benefits package including private medical & dental care, bonus, share option scheme, pension, income protection and life insurance, cycle to work scheme, season ticket loan, 26 days per year holiday allowance and free physical training sessions.
The People Coordinator is responsible for providing accurate and efficient delivery of administrative processes and acts as a support for various teams across the business (primarily the People team). This role reports to the Associate Director of People Operations.
Key responsibilities:
Recruitment:
● To support the Associate Director of People Operations with recruitment, developing appropriate recruitment/selection methods.
● To take ownership of various recruitment campaigns working in partnership with stakeholders to ensure vacancies are filled on time and within budget.
● Responsible for contacting applicants, arranging interviews, updating the ATS, securing references, occupational health assessments and sending out offer letters and contracts where appropriate.
● To assist managers with writing job descriptions, scorecards, interview plans and ensuring all applicants receive timely feedback.
● To run weekly and closed vacancy recruitment reports, working to KPI.
On-boarding:
● Management of the On-boarding process, ensuring a smooth, efficient and effective experience is accomplished with accuracy, providing a professional and positive image to all new staff.
● Assist with coordination with the new starter procedures ensuring the necessary equipment and IT access is in place.
● Coordinate administration of US benefits.
● Take ownership of the probation process, ensuring reviews are carried out and managed according to policy.
Benefits:
● To assist with the coordination of all employee benefits, which includes setting up new members and the processing of benefit changes.
● Ensure all benefit queries and questions are resolved in a timely manner.
Management information / Data:
● To operate sound processes and systems within the People team, which deliver data on staff. To monitor and report on this data, which includes:
○ Retention
○ Growth rate
○ Career paths
○ Absenteeism
○ L&D
● To ensure electronic filing systems for all staff data are maintained accurately, stored confidentially, and fully comply with GDPR.
Office Coordination
● Coordinate facilities & office maintenance, liaising with all office suppliers, maintenance and landlord when needed.
● Assisting the Finance and People team with ad-hoc duties, providing cover for the Office Assistant when needed (e.g. holidays).
General:
● Recommend changes to systems and procedures to improve the efficiency of the People team.
● Continually review operational practices to ensure best practice is delivered at all times.
● To assist with various projects ensuring projects are on time and deliver the required objective.
● To assist with general HR administration.
● To ensure a comprehensive electronic filing system is in place for all company contracts.
● To assist with L&D initiatives and coordination.
Knowledge, Skills and Abilities:
● Excellent attention to detail and ability to produce high-quality work
● Impeccable organisational skills coupled with methodical and structured approach
● Ability to think on feet to solve problems and maintain a high level of accuracy, even in a changeable work environment
● Proficiency in GSuite and Microsoft products
● Strong numerical and administrative skills
● Strong written skills demonstrated in a range of contexts
● Excellent communication & interpersonal skills and ability to relate to people at all levels demonstrating highest level of professionalism
● Ability to multi-task whilst prioritising workload and ability to work independently
● High level of understanding of confidentiality with ability to demonstrate discretion
● Effective organisational skills, including a demonstrable track record of success prioritising own workload to deliver competing objectives on time, to budget and to specification
Requisite Education and Experience / Minimum Qualifications:
● CIPD level 3
● Bachelor’s Degree in business, human resources, organisational behaviour or related field (desirable)
● 2 years experience working within a HR team, undertaking general HR administration including recruitment.
● Experience of office coordination (desirable)
● Experience with contract management (desirable)
