People Advisor FTC 12 months
Lacon House, London
Operations – People /
Fixed Term Contract Full time /
Hybrid
Expana is the world’s leading agrifood-focused Price Reporting Agency (PRA) and global commodity intelligence provider. Formed through the combination of Mintec, Urner Barry, and associated brands, Expana brings together over 200 years of accumulated expertise in global commodity markets, serving more than 3,000 customers across 50 countries.
The Expana platform delivers 36,000+ proprietary price series across 900+ commodities, 70 million+ data points, and 1,400+ price forecasts, all underpinned by IOSCO-assured data integrity. Clients across retail, food manufacturing, agriculture, financial services, and industrial production rely on Expana to optimise procurement, manage commodity risk, and improve profitability across their supply chains.
Help Build the Foundations of a High-Performing People Function
We're looking for an organised, proactive and detail-oriented People Advisor to join our People team during an exciting period of transformation and growth.
Reporting to the People Operations Manager, you'll play a key role in strengthening and modernising our HR function by improving data accuracy, embedding consistent people processes and supporting employees and managers with day-to-day HR guidance.
This is an excellent opportunity for someone who enjoys combining HR administration, employee support, process improvement and project work. You'll help create strong operational foundations that support compliance, enhance the employee experience and enable the effective use of technology and AI within the People function.
What You'll Be Doing
People Data & HR Administration
- Create and maintain a centralised, compliant HR filing system for employee records and documentation.
- Ensure all people data is accurate, up to date and stored consistently across HR systems and files.
- Conduct audits of employee records, identifying gaps, inconsistencies or compliance risks.
- Resolve documentation issues, including missing contracts, incomplete records and outdated information.
- Maintain employee records within BambooHR, ensuring all contractual changes and updates are processed accurately.
- Support GDPR compliance and the secure handling of employee data and records.
HR Operations & Employee Support
- Provide first-line HR advice and guidance to employees and managers on a wide range of people-related queries.
- Deliver responsive and professional support through the HR inbox, ensuring queries are managed efficiently and consistently.
- Provide HR administration support across the employee lifecycle, including onboarding, employment changes and offboarding activities.
- Work closely with the wider People team to support daily operational activities and priorities.
Policies, Processes & Continuous Improvement
- Support the review, development and implementation of HR policies and procedures.
- Help identify and address gaps in policy documentation, ensuring compliance and consistency.
- Create and maintain standardised HR templates, letters, communications and process documentation.
- Contribute to improving ways of working and embedding best-practice HR processes across the organisation.
Recruitment & HR Projects
- Support recruitment and selection activities, helping deliver a positive candidate experience.
- Assist with HR projects and transformation initiatives across the business.
- Coordinate historical employee data gathering and filing activities in line with GDPR requirements.
- Contribute to the development of strong operational foundations that enable future automation and AI-enhanced HR support.
What You'll Bring
We're looking for someone who is highly organised, proactive and passionate about delivering a great employee experience.
Essential Experience
- Previous experience in an HR Administrator, HR Coordinator, People Assistant or People Advisor role.
- Strong administrative skills with exceptional attention to detail.
- Experience managing confidential employee information and records.
- Understanding of HR processes and employment documentation.
- Excellent organisational skills with the ability to manage multiple priorities effectively.
- Strong written and verbal communication skills.
- Proficiency in HR systems and Microsoft Office applications.
- A customer-focused approach with the confidence to support employees and managers professionally.
We'd Love to See
- Experience using BambooHR or similar HR information systems.
- Knowledge of UK GDPR and data protection requirements.
- Experience supporting HR policy development and process improvement initiatives.
- Exposure to recruitment and onboarding activities.
- Interest in HR technology, automation and AI-enabled solutions.
If you are passionate about organisation, problem-solving and delivering excellent people support, we'd love to hear from you.
This role offers the opportunity to make a real impact during an important period of development and transformation.
You'll gain broad exposure across all areas of People Operations while helping to build the foundations of a modern, efficient and people-focused HR function.
You'll work alongside a collaborative and supportive team, contribute to meaningful projects and have the opportunity to develop your HR career in a dynamic environment.
We are committed to creating an inclusive workplace where everyone feels welcome, valued and able to succeed. We actively encourage applications from people of all backgrounds, experiences and perspectives.
Our Core Values at Expana
At Expana, we take great pride in our core values, which guide our actions and shape our culture:
Brilliance: We strive for excellence in everything we do, pushing the boundaries of creativity and innovation to deliver outstanding results.
Connected: We believe in the power of collaboration and communication. By fostering strong relationships within our teams and with our partners, we create a supportive environment that drives success.
Make a Difference: We are committed to making a positive impact in our industry and community. Our actions reflect our dedication to sustainability, social responsibility, and delivering value to our stakeholders.
Other values such as trust, transparency, creativity, and ownership define our brand and company culture. These qualities are what we seek in our teams as well. Your unique communication style and optimistic vision will inspire harmony with colleagues, customers, and business partners. Your commitment to excellence and strong relationship skills are also valued. Positive energy and strategic skills are key to succeeding at Expana. We value both individual success and collaboration, seeking dynamic team players who think outside the box. Everyone's development is integral to our collective success, so we foster and support each person's strengths and talents.
In return for your hard work and dedication, we offer fantastic rewards. Please note that we operate with an agile working model, allowing for remote work and occasional travel to our offices.
It is important to mention that we cannot sponsor or provide any work visas to any candidate in our locations and we will be conducting Right to Work checks during our hiring practices to ensure compliance with employment laws.
